Xpurchase is a modem, browser based application for the raising of purchase requests, authorization of the requests and the issue of Purchase Orders to suppliers, It tracks goods receipt; controls short shipments, returns and authorizes invoices to the account system for payment.
The Xpurchase system also controls budgeted spend and handles automatic generation of orders where appropriate, Management reporting is available in a concise and sophisticated format.
Xpro Sales Model
The Xpro sales model is designed to ensure that the correct product, with the correct functionality, is presented to the potential customer from the outset.
The sales process consists of four steps:
Demonstration of system as introduction. This can take place over the web or face-to-face in either Xpro’s or your offices.
Audit of detail requirements held in your offices by Xpro product analysts.
Personalisation of system to fit the audit specification.
Final demonstration of personalisation system
From the time of the first day of the audit to installation is around 4 weeks.
Product Features
Xpurchase is featured-rich product, well positioned to enhance any company’s buying process. Its features include:
Control of Authorisation levels
Multiple Level authorisation
Automatic authorisation
Approved supplier list
PO production
Stage by stage notes
Workflow
Control of return goods
Registering of received goods
Invoice clearance for payment
Budget control
Management reporting
Password control
Data security and integrity
Scanning of Goods Receipt Notes(GRNs)
5 Big Reasons to buy XPurchase
Business Efficiency:
Re-engineering business processes to remove non-authorised purchases and thus introduce ‘better ways of doing business’. The main advantages are obtained by the combination of the speed of an automated system along with a set of precise business rules.
Business Compliance:
Meeting the requirements of Quality Standards in a controlled and measurable manner. The system will impose the use of approved suppliers and ensure the correct authorisation procedures are adhered to.
Business Control:
Forces the adoption of processes in line with quality standards. Provides management information/reporting. Ensures purchases are made from authorized budgets in a controlled manner.
Business Scalability:
Ensures that the purchasing solution can cope with increasing business levels, and number of users. Also ensures that the business processes are scalable and measurable.
Business Effectiveness:
Provides the staff with the tools they need to build long-term business relationships with key suppliers.
